Managed Apple IDs for Apple devices

Like any Apple ID, Managed Apple IDs can be used on dedicated or shared devices to access specific Apple services—including iCloud and collaboration with iWork and Notes—and to access and use Apple School Manager, Apple Business Manager, and Apple Business Essentials. Managed Apple IDs don’t support Family Sharing.

A diagram showing how Managed Apple IDs can access a variety of Apple services. At the top is an icon for Managed Apple ID. Below it are icons depicting Classroom, Schoolwork, Shared iPad, collaboration with iWork and Notes, and iCloud storage.

In Apple School Manager, Managed Apple IDs are owned and managed by the organization and are designed to meet the needs of education organizations—including password resets, limitations on communications, and role-based administration. Apple School Manager makes it easy to create a unique Managed Apple ID for each person in bulk. When you use Managed Apple IDs with iWork collaboration, that collaboration is limited to Managed Apple ID accounts within your organization.

In Apple Business Manager and Apple Business Essentials, Managed Apple IDs are owned and managed by the organization—including password resets and role-based administration. Apple Business Manager and Apple Business Essentials make it easy to create a unique Managed Apple ID for each person in bulk.

To view the certifications Apple maintains in compliance with the ISO 27001 and 27018 standards for Managed Apple IDs, see Apple internet services security certifications in Apple Platform Certifications.

How Managed Apple IDs are created

Managed Apple IDs are created after you:

Import accounts from your Student Information System (SIS) (Apple School Manager only)
Import .csv files using the Secure File Transfer Protocol (SFTP) (Apple School Manager only)
Use federated authentication with Google Workspace or Microsoft Azure Active Directory (AD)
Import users from Google Workspace
Use the System for Cross-domain Identity Management (SCIM) to import users from Azure AD
Create accounts manually

Important: Keep in mind that every Managed Apple ID must be unique. It also can’t conflict with other Apple IDs that other users may already have.

Sign in with Apple at Work & School

Sign in with Apple at Work & School is a feature that adds support for Managed Apple IDs to sign in with Apple. Employees, instructors, and students can sign in with their Managed Apple IDs to access apps and websites that support Sign in with Apple. Administrators, Site Managers (Apple School Manager only), and People Managers can control which apps can be used with Sign in with Apple. To use Sign in with Apple at Work & School, Apple devices must be using iOS 16, iPadOS 16.1, or macOS 13, or later.

To learn more, see the WWDC22 session Discover Sign in with Apple at Work & School.

Published Date: October 24, 2022