Troy University’s Online Timecard Initiative. Overview Goal of this initiative Timeline for submitting and approving the online timecard Accessing Trojan. – ppt download

Presentation on theme: “Troy University’s Online Timecard Initiative. Overview Goal of this initiative Timeline for submitting and approving the online timecard Accessing Trojan.”— Presentation transcript:

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Troy University’s Online Timecard Initiative

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Overview Goal of this initiative Timeline for submitting and approving the online timecard Accessing Trojan Web Express Entering time worked Reviewing/approving submitted work time Confirmation of submission to Payroll Implementation

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Goal of Online Timecard Streamline the submission and approval process for timecards. Improve reporting of hours worked. Eliminate the need to estimate future time worked due to submission timelines.

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Timeline for Submission 11:59pm Saturday of the second week in the pay period: employee must submit hours worked. 12:00pm Monday following the end of the pay period: supervisors must review, take any corrective action, and approve timecard. After 12:00pm Monday: issues that arise will require coordination with Payroll.

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Access Trojan Web Express

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Click on Continue to Trojan Web Express

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Click on Log In

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Log In to Web Express

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Web Express Home Page

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Employee View of Web Express

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Select Position

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Enter Time for the Position Detail Form

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Enter Time for the Position Summary Form

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Electronic Signature

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Confirmation

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Approval or Rejection Email from Supervisor

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Supervisor View of Web Express

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Supervisor View of Time Pending

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Alternate Supervisors Only Choose the primary supervisor for whom you are reviewing timecards.

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Please correct time for leaving early Wednesday. Supervisor Options Supervisor Decision Supervisor Decision Supervisor Comments Supervisor Comments

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Email Received by Employee

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Supervisor Options The supervisor may enter time for an employee when the employee is unable to enter his/her own time. Supervisors should avoid entering time for employees when possible to ensure employees sign the final timecard. The proper procedure for changing a timecard is for the supervisor to reject the submission and provide feedback for revisions.

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Implementation Student workers will begin using the new process in September. Campus-by-campus rollout will begin in late September. Full implementation should occur by December.

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Guides for Employees and Supervisors Step-by-step guides are available for employees and supervisors. Guides may be found on the Troy University website under Payroll in the Human Resources section. www.troy.edu/humanresources/payroll.html

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Questions